Explains how to set up assets, account groups, physical locations, and other information to manage your asset records. F1 help on the go, available on, and custom tailored for, every window in gp click the f1 key to get help on any window and navigate through the fields, windows and buttons 8th annual bdo connections conference thank you to our gold sponsors. Click download to download the manual in pdf file format. Fixed asset management from official microsoft download center.
See the new features that were released in our past post 5 new features of the fixed asset module in microsoft dynamics gp 20 today, i would like to bring your attention to a bug you may encounter in fixed assets in gp 20 when running the gl posting routine. We are running dynamics gp 2010 on 2 load balanced citrix servers. Microsoft dynamics gp 2010 and prior versions, do not manually edit. This is all fine until the year end is reached and the target date cannot be a date greater than the current year. In microsoft dynamics gp, point to tools on the microsoft dynamics gp menu, point to routines, point to fixed assets, and then click depreciate.
Also, we suggest closing fixed assets prior to performing thegeneral ledger yearend close. Unfortunately i dont have a gp test server with fa installed to test, but i would recommend trying reconcile andor check links on your fixed asset master. Rebuild the fixed assets calendar ms dynamicstoolsutilitiesfixed assetsbuild calendar and replace. Save time and money by setting up assets quickly and easily. You go to depreciate in dynamics gp and you see that the depreciate button is greyed out and the book is already in the selected books section. To make best use of fixed assets enhancements, you should be familiar with systemwide features described in the system users guide, the system setup guide, and the system administrators guide. The debit above to cost of goods soldexpense would actually go to the fa clearing account, and the report from the billing would be given to the user who sets up fixed assets. Change fixed assets from fiscal to calendar year end. Only half of the depreciation amount is taken in the year an asset is acquired. Our goal is to be the strategic resource our customers turn to for questions and support relating to their business management systems. This article lists the fixed assets setup files to copy from an existing company to a new company in microsoft dynamics gp or in microsoft business solutions great plains. Not just this manual, there are also other manuals that are basically for gp 20 r2 but somehow got shipped with gp 2015 installation media.
Includes information about transactions, routine procedures, integrations, inquiries, and reports. A step by step illustration on how to add a fixed asset from payable management, which is integrated with fixed asset module. This 80223 fixed assets in microsoft dynamics gp 2010 course is offered multiple times in a variety of locations and training topics. In prior versions of gp, the only option was to have the fa calendar match the fiscal period setup. The documentation may be updated as new information becomes available. This live webinar is an overview of ms dynamics gp 2015 fixed assets module. Sql view for fixed assets depreciation in dynamics gp. Currently fixed assets are done manually outside of gp. In the fixed assets general ledger posting window you would simply click the process button and gp would create the fixed asset journal entries for you. In the year of disposal, assets are retired on the last day of the first half of the year. Adding fixed assets using panatrackergp panatrack support. Documentation and resources for microsoft dynamics gp 2015 and 20. Compared to the older version microsoft dynamics gp 20 has come up with lot of additional enhancements in fixed asset module some of them are listed below.
This star rating of the post below was determined by two factors. This course shows how to perform additional functions such as changing asset information, partial as. For the past 3 weeks we have had severe performance hits when users are running fixed assets reporting. May 27, 2016 by coleen mcnally, software solutions group. For example, your corporate book could be based on your fiscal year while your tax books could be based on a calendar year. The database is large in size, but when i run the reports locally on the sql server, they run great. When i have done this type of thing before i have manually written scripts. We are currently on gp 2010, this version doesnt have the ability to generate historical fixed assets reports.
What are the microsoft dynamics gp 2016 fixed assets. Ideal for grouping assets that are being disposed or retired, for intercompany transfers or to streamline initial setup. Below is a view i have put together to get the monthly fixed assets depreciation amounts in dynamics gp. Using dynamics gp, you can easily calculate depreciation, import asset information from other sources, assign assets to groups for easier management, transfer an asset to a new general ledger account or property tax locaton or retire an asset our group of assets either partially or fully. Fixed assets historical depreciation ledger report. This field, along with the identification number, will be used to define each fixed asset. Allows you to enter scheduled service for an asset for an unlimited number of service types. Microsoft dynamics gp vs sage fixed assets comparison. Sophix solutions is committed to providing our customers with innovative solutions and steadfast support for their current and future needs. Fixed assets suffix is quite confusing, at least thats what i was thinking about. Part 1, fixed asset management setup, provides information about setting up your fixed asset. The microsoft dynamics gp fixed assets training course explores the processes required to enter, depreciate, and retire fixed assets. Fixed asset pisd of 010214 depreciation target date would be 300414. You can use fixed asset management to set up, enter, and maintain asset records.
The yearend routine can be run at a separate time for each fixed asset book or it can be run for allbooks at the same time, however, it must be completed before processing any fixed asset transactionsin the new year. The asset id is used throughout fixed asset management to identify assets. How to set up fixed asset management in microsoft dynamics gp. Differences in how data is entered and used in microsoft dynamics gp can produce different results with these templates. When prompted for a location for the files, save them to the documentation folder in your microsoft dynamics gp 2010 folder. Group assets for handling within the mass update transactions in gp. We had previously upgraded the client from dynamics gp 2010 r2 where they had not been using fixed asset. It covers the new features in dynamics gp 2018, but also the important capabilities of dynamics gp in general. This will look at the gl fiscal period setup window and rebuild all the fa calendar where 2012 and prior will be on a fiscal basis, 20 will be 18 periods, and 2014 and above will. The yearend closing procedures for the fixed asset. When you set up fixed asset management in microsoft dynamics gp, follow these steps.
Fixed asset pisd of 010114, depreciation target date would be 310314. When gp 20 was first released, it included a lot of enhancements to the dynamics gp fixed assets module. Fixed asset without asset id in dynamics gp 10 solutions. Managing gp fixed assets using asset groups erp software. If you dont have many assets and can manually setup the books and other asset settings, this may be sufficient.
The panatrackergp fixed asset solution extends dynamics gps fixed asset module by adding bar code data capture. Tracking of scheduled and unplanned maintenance on items entered in the pss fixed asset system. Dynamics gp 10 and 2010 year end closing procedures. Fixed asset and personal property accounting and management procedures manual revision december 2015 4 5 acquisitions departments and agencies should identify record and report all fixed assets and controlled items that are acquired or received, and ensure that they are recorded in the governments asset management system. Microsoft dynamics gp fixed assets training july 19, 2016. When necessary, you can add insurance and userdefined information and create additional records for each asset, including investment tax credit.
This allows you to import the basic asset record only. Halfyear assets begin depreciating on the place in service date. Microsoft dynamics gp 20 fixed assets enhancements. Fa40200 book setup fa40201 class id setup fa40202 book id class setup fa40203 book setup for depreciation fa40300 book. When prompted for a location for the file, save the file to the documentation folder in your microsoft dynamics gp 20 folder. Physical characteristics of the assets can be captured from a handheld device using a simpletouse interface and updated simply and directly, without messy data transfer steps. This is just one function in the fixed assets module that makes it so much better than using excel. One of the most trusted and widelyadopted erp solutions for small and midsize businesses, dynamics gp offers growing organizations comprehensive financial and supply chain management within a single, scalable solution. In the depreciation target date box, type the last date of the current fiscal year. The procedures for acquisition of fixed assets are covered through the general policies manual since they are part of the procurement process. Fixed assets smartlist builder template eone solutions. Fixed assets in microsoft dynamics gp 20 training by multisoft systems explains the features and processes that helps in analyzing and manipulating.
Fixed assets setup files to copy from an existing company. Fixed assets enhancements 1 introduction fixed assets enhancements allows you to set up and calculate the depreciation for low cost and low value assets. We are currently testing fixed assets in one of the training companies and. This training also demonstrates how to perform additional related functions such as changing asset information, mass changes, partial transfers and partial retirements. Fixing the dynamics gp fixed assets gl posting error. Microsoft dynamics gp is more expensive than sage fixed assets. This feature allows users to set up multiple calendars to be used for depreciation in fixed assets. Fixed assets is a module you already own but is often overlooked. Microsoft introduces a new feature in dynamics gp 2016 r2 thats built into the fixed assets company options to include tax amounts in capitalized items from purchase order processing. They can set up the fixed asset for the total amount that was moved from cip, the action of setting the asset up in fixed assets would then move the balance from fa. This feature gives companies and users more flexibility to track their assets in dynamics gp. Use classes or account groups to optimize operations by setting defaults and making mass changes, such as retirement or depreciation, to large numbers of assets at the same time. Fixed asset depreciation stuck depreciate button greyed out in gp. Dic file, delete it, open gp, make sure youre pointing to unmodified fixed assets reports, run a fixed assets report.
Fixed assets in microsoft dynamics gp 80576 course. This course also demonstrates how to perform additional related functions such as changing asset information, mass changes, partial transfers and partial retirements. Fixed assets in microsoft dynamics gp 20 training fixed assets. Set up fixed asset management before you add any kind of asset information before you can add any kind of asset information to fixed asset management, you must enter and then complete the required setup information. Fixed assets calendar setup why this feature is cool. Just to quickly address your last point, if gp was not installed with the right permissions, that. This post provide further details for microsoft support article id. Multiple fixed asset calendars so many of you may already be aware that gp now has the capability to handle different calendars for different fixed asset books. Does the yearend update include any changes for the fixed assets. Fixed asset management in dynamics gp microsoft docs. This video shows you how to use the fixed assets retirement function in dynamics gp. Fixed assets in microsoft dynamics gp 80576 course outline 1 day version details this course is designed for customers who are interested in learning microsoft dynamics gp 2018.
Microsoft dynamics gp user guide for fixed assets management. Have a copy of the depreciation ledger by class summary and need to tie back. Check for current instructions this information was current as of may 2010. Asset types can be defined for as many inventory items as the housing authority has. The whole process is shown below in the graph as it is applied on the system. A surprising tip for fixed asset management in dynamics gp. I recently purchased the gp fixed asset module and imported all my assets. This introduction is divided into the following sections. Comments off on managing gp fixed assets using asset groups. About fixed assets cs fixed assets cs has been a leader in the depreciation application field for years.
Financial accounting software microsoft dynamics gp 2010great. Fixed assets a forgotten dynamics gp module you already. Fixed assets enhancements, and how it integr ates with the microsoft dynamics gp system. However, at this time, i also want to change the depreciable lives of several of the fixed assets that are not fully depreciated gaap says that the new deprecation rates should only take affect in future cost basis life to date depreciation remaining life. If youre using payables management or purchase order processing, you can track assets that originate in those modules and add them as fixed assets. Fixed asset management in microsoft dynamics gp put your information to work. The time and effortsaving capabilities of fixed assets cs make the application the most powerful and productive fixed asset management application available. We find that many companies still track their fixed assets on an excel. Yesterday, one of our users complained to me about some quirk in gp econnect processing that i had thought we fixed in december of 2007 via a hot fix to econnect. Just make sure to perform a full backup of your dynamics and company databases before running either. Another pregl close module is the fixed assets module, in which depreciation, salvage value, and other longterm assets are. Click download to download the manuals in pdf or xps file format.
When you enter an asset id, you also must enter a suffix for it. Designed as a full introduction to the module, in this 50 minute video. Well, when i checked our server it was as if the hot fix was never installed the econnect release version was the basic 9. Fixed assets in microsoft dynamics gp helps you gain a better insight for decision making and enables you to put to the best use within your.